Job offer Administrative assistant F/H CDD Lot et Garonne (47)

Secretariat:

- Greet and inform internal and external contacts
- Take telephone calls: relay the call to the right person, take messages and distribute them in good time, provide a first level of information
- Handle incoming and outgoing mail
- Organize and coordinate agendas, organize meetings and appointments, and prepare the documents required for their smooth running
- Draw up minutes and files based on notes taken in meetings
- Treat "sensitive" information with confidentiality when dealing with multiple contacts
- Identify the relevant contacts for each case
- Format documents - Edit and photocopy documents
- Anticipate and organize travel: Hotel and transport reservations, preparation of mission orders, commitments, roadmaps
- Carry out any tasks or missions requested by a manager.

Administrative and commercial management:

- Set up an accessible filing and archiving system
- File and archive paper and electronic documents according to current standards
- Set up and update the customer/prospect database
- Set up and monitor the listing of all customer contracts
- Research information and documents to put together files tailored to a specific target
- Process quotes and calls for tender
- Centralize inventory and order management

Budgeting and invoicing :

- Carry out accounting operations (provisions, expenses, bank reconciliations, etc.)
- Place orders, code and enter supplier invoices and forward them to the relevant departments
- Validate with the operations team and enter site invoicing data
- Ensure administrative follow-up of customer contracts and settlements (reminders, price revisions, etc.)
- Create and enter internal re-invoicing
- Check work orders and invoices

Your assets

Equipped with a good knowledge of IT tools, you are recognized for your rigor, your ability to work in a team and your autonomy. You are comfortable with figures and have strong interpersonal skills.

You have a BTS-type qualification in management, and 3 years' successful experience in a similar position.

You are recognized for your commitment and dedication. You are a good listener and patient. Your rigor and ability to manage priorities enable you to meet deadlines.

You are able to exercise discretion and confidentiality.

You have good interpersonal skills, are able to organize yourself and work both independently and as part of a team.

Then this is the job for you!

"Onet has been committed to diversity and disability for many years. Onet recruits and recognizes all talents."

Joining Onet also means adhering to the values of listening, respect and boldness that are the foundation of our group and guide our actions every day.

Our business

Onet, a French family-owned group founded in 1860, is an international player in engineering and services. Its more than 70,000 employees work every day to help create ever healthier, safer and more reliable environments.

More about Onet

As France's No. 1 player in Cleaning and Services, we work every day to maintain the hygiene and cleanliness of places of work, transport, healthcare, education, leisure... Our cutting-edge tools and methods support our teams on a daily basis, ensuring our position as a benchmark in the cleaning market. With 62,000 employees and 180 locations worldwide, Onet Cleaning and Associated Services is part of the Onet Group.

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