Job Opening: Administrative Assistant (M/F), Permanent Position, Auvergne-Rhône-Alpes

Greet and inform internal and external contacts
Manage the switchboard
Mail processing
Organize and coordinate schedules, arrange meetings, and prepare the documents needed to ensure they run smoothly
Handle "sensitive" information with confidentiality and multiple contacts
Plan and organize travel: book transportation, hotels, etc.

Administrative and commercial management

Classify and archive paper and electronic documents in accordance with current standards
Set up and maintain the customer/prospect database
Create and track the reference numbers for all customer contracts
Handle quotes and requests for proposals
Centralize inventory and order management

Budget Tracking and Billing

Enter, check and approve expense reports
Carry out accounting operations (provisions, expenses, bank reconciliations, etc.)
Place orders, code and enter supplier invoices and forward them to the appropriate departments
Validate with the operations team and enter site invoicing data.
Ensure administrative follow-up of customer contracts and settlements (reminders, price revisions, etc.).
Create and enter internal chargebacks
Drawing up and updating dashboards

Human Resources Management

Participate in recruitment efforts for event staff,
Organize the schedules
Enter and Edit Temporary Employment Contracts
Contribute to personnel management and administrative follow-up
Hiring formalities: declarations, contracts, etc.
Track work-related accidents, sick leave and medical check-ups
Participate in the production of the agency's payroll (tallying and data entry)
Monitor disciplinary procedures and termination of employment contracts

Your assets

Your profile:

Ideally, you have training as an administrative assistant for small and medium-sized businesses (SMEs) and, ideally, some initial experience in an administrative role; you are proficient in computer software (Microsoft Office).
You are detail-oriented, self-reliant, comfortable working in a team, and possess strong interpersonal and organizational skills.

Knowledge of the events industry is a plus.

Joining Onet also means embracing the values of listening, respect and boldness that underpin our Group and guide our day-to-day actions.

Onet has been committed to diversity and disability for many years. Onet recruits and recognizes all talents.

Our business

Onet, a French family-owned group founded in 1860, is an international player in engineering and services. Its more than 70,000 employees work every day to help create ever healthier, safer and more reliable environments.

More about Onet

As France's No. 1 player in Cleaning and Services, we work every day to maintain the hygiene and cleanliness of places of work, transport, healthcare, education, leisure... Our cutting-edge tools and methods support our teams on a daily basis, ensuring our position as a benchmark in the cleaning market. With 62,000 employees and 180 locations worldwide, Onet Cleaning and Associated Services is part of the Onet Group.

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