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Onet Security & Accueil's Zone Direction Grand Sud located in Vitrolles is recruiting a :
Executive Assistant F/H.
Reporting to the Area Manager, your main tasks are as follows:
- Manage incoming and outgoing mail and parcels (receipt in mailbox, registration in tracking system, distribution, dispatch).
- Place orders for administrative supplies, consumables and coffee.
- Monitor computer equipment for branches and Area Management, ensuring that it is working properly and renewing it as necessary.
- Manage the vehicle fleet of the branches and zone management, coordinating maintenance, repairs and availability.
- Enter and control suppliers in dedicated management tools.
- Enter and check expense reports for Branch Managers and Area Management staff.
- Plan and monitor medical check-ups for Zone Management staff.
- Organize and manage hospitality at meetings, including room set-up, pastries and buffets for participants.
- Maintain and manage the Datalife system (relocations, branch creations)
- Set up user accounts (access, perimeters)
- Keep shared documentation resources up to date (organization chart, room reservation schedule, etc.).
- Assist the Area Manager with various tasks.
You have at least two years' experience in a similar role.
You stand out for your organizational skills, your taste for teamwork, your thoroughness and your autonomy.
You are also comfortable using the office pack and office automation tools (Word, Excel, etc.).
Onet has been committed to diversity and disability for many years. Onet recruits and recognizes all talents.
