Job offer AGENCY ASSISTANT F/H CDD Bouches du Rhône (13)

Based at the Vitrolles agency, the Agency Assistant plays a key role in facilitating the smooth running of the agency and ensuring fluid communication between the various internal and external departments.

Your main tasks will be as follows:

Agency administration :

Greet and inform internal and external contacts
Handle telephone calls: dispatch, take messages, provide a first level of information
Collect documents required to prepare tender documents
Organize and update management and activity monitoring tools
Establish daily installation invoices, monitor their payment and carry out reminders
Track purchase orders and budget expenditures
Mail processing
Keeping dashboards
Organize agency travel (transport and accommodation bookings)
Reserve meeting rooms and equipment
Ordering and tracking office supplies
Manage technicians' schedules
Promote synergy with the after-sales service secretary
Filing and archiving of files
Apply internal procedures

Customer relations :

Maintain good customer relations
Be responsive to their requests
A sense of service

Administrative management of agency personnel :

Collect and monitor payroll variables for transmission to HR department (leave, absences, sickness, workplace accidents, training, etc.).
Keeping the personnel register
Manage and control personnel expenses before forwarding them to the HR department

Your assets

You are proficient in office automation tools and have good writing skills. Your rigor, organizational skills and adaptability are essential qualities for success in this position.

You have excellent interpersonal skills, and are able to listen, be diplomatic and discreet. You are recognized for your versatility, autonomy and reliability.

Our business

Onet, a French family-owned group founded in 1860, is an international player in engineering and services. Its more than 70,000 employees work every day to help create ever healthier, safer and more reliable environments.

More about Onet

Our 7,000 employees protect numerous industrial, service, transport and event sites in France. We support our customers in the global management of their risks, and deploy teams of safety and security agents, as well as electronic security systems. Onet Security is part of the Onet Group, an international service and engineering group with 80,000 employees.

Are you interested in this offer?

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