As Administrative Manager at Onet Logistics and Production, you will oversee and coordinate the administrative management activities of your branch. You will supervise payroll, invoicing, and monthly closings. You will play a key role in managing administrative processes, while ensuring data accuracy, optimizing procedures, and meeting deadlines.

Reporting to the Multi-Site Director, your main responsibilities will be:

HR & Payroll Management :

Collect and verify variable payroll data (absences, time records, additional hours/overtime, supporting documents, etc.)
Verify the accuracy of time records and import them into our payroll software
Participate in on-site payroll support sessions
Complete the new hire reports (DUE) and verify that the files are complete before drafting the contracts
Prepare employment contracts for the agency's employees
Draft disciplinary letters for approval by our HR Manager
Issue invoices to our customers
Verify and enter invoices from our suppliers
Enter the agency employees' vacation days
Review temporary staffing invoices with Operations
Track medical appointments and send appointment notices to employees
Organize the tracking of training courses (CACES, safe work practices, occupational health and safety, etc.) and manage the associated logistics
Help organize job fairs and ensure that the files of selected candidates are prepared

Administrative Management:

Management of cost center accounting and analytical entries
Overseeing Administrative Process Management: Ensuring the proper execution of procedures related to payroll, temporary staffing, and accounts payable, while ensuring compliance with applicable regulations.
Customer Billing Follow-Up: Manage customer billing, including monitoring collections and optimizing days sales outstanding (DSO) to improve cash flow and reduce payment terms.
Preparation and distribution of administrative reports: Prepare regular reports on administrative activities and ensure that information is effectively communicated.

Supervision of the Administrative Manager: Provide guidance, support, and training to the manager in the performance of her duties.

Collaboration with internal departments: Work with HR, operations, and finance teams to ensure that administrative processes are consistent and run smoothly.

Regulatory Compliance Management: Ensuring that all processes comply with legal and regulatory changes as well as Group procedures.

Optimization of Work Methods and Internal Administrative Audits: Help improve tools and develop internal audits of administrative practices.

Your assets

You hold a bachelor’s or master’s degree in administrative management, human resources, accounting, or business management, and have at least two years of significant experience in payroll management, ideally gained in a logistics or industrial setting.

You are known for your strong grasp of payroll-related issues and your aptitude for administrative management.

You are organized and meticulous, with excellent analytical skills and a strong ability to prioritize.
You have excellent interpersonal skills, communicate effectively, and are able to collaborate across departments.

Proactive and results-oriented, you are committed to delivering high-quality service and driving performance within your area of responsibility.

This position is subject to administrative investigation.

"Onet has been committed to diversity and disability for many years. Onet recruits and recognizes all talents."

Joining Onet also means adhering to the values of listening, respect and boldness that are the foundation of our group and guide our actions every day.

Our business

Onet, a French family-owned group founded in 1860, is an international player in engineering and services. Its more than 70,000 employees work every day to help create ever healthier, safer and more reliable environments.

More about Onet

Specialists in on-site logistics, or in dedicated warehouses, we support our customers in optimizing their supply chain, from raw materials procurement to inventory management and distribution in the most demanding business sectors, making us a benchmark logistics player among the top 10 3PLs (3rd Pard Logistic) in France. Onet Logistique is part of the Onet Group, an 80,000-strong service and engineering group.

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