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Reporting directly to the Chief Executive Officer, you will assist him on a daily basis in organizing his work, preparing and following up on his projects, and coordinating with his various contacts.
As a key support for the Executive Management team, you will facilitate the flow of information, anticipate needs, and contribute to decision-making, action tracking, and the quality of communications.
In addition to providing executive support, you will handle cross-functional coordination and communication tasks in collaboration with various departments and external partners.
This role requires autonomy, responsiveness, strong interpersonal skills, excellent writing skills, and discretion.
Your main responsibilities
1. Support the Chief Executive Officer on a daily basis
- Manage and optimize his schedule, organize his appointments and meetings, and anticipate necessary decisions.
- Organize his business travel and all associated logistics.
- Prepare for his meetings and appointments: gather information, prepare files, and format supporting materials.
- Prioritize and follow up on requests addressed to senior management.
- Facilitate communication with internal and external contacts.
- Ensure the rigorous and confidential handling of sensitive information and matters.
2. Contribute to communications for Senior Management
- Draft and format internal and external communications.
- Prepare summary notes, presentations, and decision-support materials.
- Assist in preparing the CEO’s speeches, messages, and talking points.
- Help promote the company’s projects, news, and highlights.
- Ensure the quality of writing, the consistency of messages, and the image projected by Executive Management.
3. Coordinate and monitor cross-functional projects
- Serve as the liaison between the Chief Executive Officer, the various departments, and the relevant stakeholders.
- Oversee the progress of projects and initiatives assigned by the Chief Executive Officer.
- Prepare working meetings, document decisions, and track the progress of actions.
- Help organize events and key initiatives for the Chief Executive’s Office.
- Implement and refine monitoring tools to streamline the operations of the Chief Executive’s Office.
You hold a college degree and have a proven track record in an executive support, coordination, or communications role, or as a Public and Institutional Affairs Specialist.
Ideally, this experience was gained working for senior management, an executive, or in a high-stakes environment.
You demonstrate excellent writing skills and are fully proficient in office software and presentation tools.
Beyond your professional background, we are looking for someone who can quickly find their place working alongside an executive.
- You stand out in particular for:
- Your ability to anticipate and prioritize;
- Your organizational skills and attention to detail;
- Your ability to synthesize information and get to the heart of the matter;
- Your excellent written and oral communication skills;
- Your ease in interacting with a variety of high-level contacts;
- Your independence, responsiveness, and ability to take initiative;
- Your discretion and sense of confidentiality;
- Your ability to thrive in a demanding and fast-paced environment.
Proficiency in English is an asset.
