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As Administrative Manager at Onet Logistique, you will manage and coordinate the administrative activities of your agency. You will be responsible for payroll, invoicing and monthly closures. You will play a key role in steering administrative processes, while guaranteeing data reliability, optimizing procedures and meeting deadlines.
Reporting to the Head of Administration and Finance, your main tasks will be :
◌ Supervision and coordination of administrative teams: Supervise, support and train your team in their respective missions.
◌ Coordinating and supporting the administrative network: Coordinate the network's administrative teams, ensuring compliance with practices and facilitating the sharing of best practices. Train and support the administrative network by providing practical advice, tailored training and ongoing support to ensure operational efficiency and compliance with procedures.
◌ Operational administrative management: Management of accounting and analytical closures for the cost center entity in collaboration with the Administrative and Financial Manager.
◌ Steering the management of administrative processes: guarantee the proper execution of procedures linked to payroll, temporary work and accounts payable, ensuring compliance with current regulations.
◌ Customer billing follow-up: Manage customer invoicing, including monitoring collection and optimizing DSO to improve cash flow and reduce payment times.
◌ Optimization of work methods and internal administrative audits: Participate in the improvement of tools, draw up internal audits of administrative practices in order to gain in efficiency and performance.
◌ Collaboration with internal departments: work closely with HR, operational and financial teams to ensure consistency and fluidity of administrative processes.
◌ Preparation and distribution of administrative reports: prepare regular reports on administrative activity, and ensure effective feedback of information to the Administrative and Financial Manager.
◌ Regulatory compliance management: Ensure that all processes comply with legal and regulatory developments and Group procedures.
◌ Contribution to continuous improvement: Participate in the various projects carried out by the Group. Identify and propose areas for improvement in administrative processes, with a view to cost control and overall performance.
Training: 3/5 years' higher education in management, business administration or finance.
Experience: Minimum 5 years' experience in a similar role, preferably in a logistics or industrial environment.
Administrative management and financial analysis skills: Solid experience in payroll management, personnel administration, and billing and expense management while overseeing administrative processes.
Managerial skills: Experience in managing an administrative team, with skills in recruiting, training and developing staff.
Qualities: Thoroughness, analytical skills, organizational skills, leadership, interpersonal skills, analytical skills, good communication skills, proactivity, sense of service.
Key skills :
- Expertise in administrative management. Solid knowledge of accounting processes
- Managerial skills with a collaborative approach.
- Excellent knowledge of management tools (ERP, office automation tools, accounting software)
Service-oriented and results-driven
