Job offer Management coordinator F/H CDI Bouches du Rhône (13)

Based at our Marseille headquarters (9th arrondissement), you will report directly to the Group's Marketing and Communications Director. As her right-hand man, you will manage the diary, coordinate and organize strategic meetings, optimize travel and facilitate all internal and external interactions. You will also be responsible for the administrative follow-up of the team, the animation of collective rituals, the preparation of key files as well as the management of budgets and dashboards. In this central role, you help to streamline the department's operations, structure processes and anticipate needs, while ensuring efficient and professional organization.

Within this framework, your main responsibilities are as follows:

1. Strategic management of time, priorities and meetings

Manage the management agenda and optimize work sequences.
Proactive mailbox management
Plan and organize key meetings and rituals: team meetings, project milestones, external meetings, etc.
Prepare strategic files: briefing notes, presentation materials and decision documents.
Prepare action-oriented reports and follow up on deliverables.

2. Travel and logistics management

Anticipate and organize travel: reservations, optimized itineraries, roadmaps, expense reports...
Prepare appointments and ensure smooth running.

3. Team leadership and operational support

Propose and lead the Marketing and Communication team's development plan.
Manage administrative follow-up: vacations, training, orders, integration of new arrivals, etc.
Facilitate communication and encourage team cohesion.

4. Budget monitoring and administrative management

Manage the department's budget: commitment monitoring, expenditure analysis, alerts and controls.
Update and improve financial and operational dashboards.
Supervise the team's expense accounts and all administrative processes.
Identify simplification levers, propose ideas, improve tools.

Your assets

The expected skills are as follows:

Proven experience in executive assistant / office management
Excellent command of collaborative and presentation tools (Excel, PowerPoint, Teams...)
Strong sense of confidentiality, service and communication
Ability to manage several subjects simultaneously with rigor and serenity
Autonomy, versatility, proactivity and initiative essential

You'll be at ease in this role if you're someone who likes :

organize, structure and anticipate,
be at the heart of the action and facilitate the work of a management team,
contribute to team performance by playing a pivotal role.

Onet has been committed to diversity and disability for many years. Onet recruits and recognizes all talents.

Our business

Onet, a French family-owned group founded in 1860, is an international player in engineering and services. Its more than 70,000 employees work every day to help create ever healthier, safer and more reliable environments.

More about Onet

Onet is an international services and engineering group. Our diversified offering (Cleaning, Security, Hospitality, Logistics, Airport Services, Nuclear Engineering and Services, Technical Building Maintenance) spans several countries and draws on the expertise of our 80,000 employees. Our mission is to deploy our energies and resources to help create ever healthier, safer and more reliable environments.

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