Branch HR/Payroll Administrative Assistant
What is the role of an HR / Payroll administrative assistant ? What are the skills required to do this job? What are the missions ? Find all the answers to these questions in this job description designed exclusively for the job of HR / Payroll administrative assistant!
My role is essential to the smooth running of the branch: I manage personnel administration and payroll for all the agents in my area.
What is the role of an HR/payroll administrative assistant in an agency?
The agency HR/payroll administrative assistant is a key player in the day-to-day management of personnel. They prepare and monitor employment contracts, ensuring that everything is in order from an administrative point of view. At the same time, he is responsible fordrawing up pay slips, ensuring that all information is accurate and complies with current regulations. He/she also organizes medical check-ups for employees, while maintaining good communication with the HR team and staff. This position requires good interpersonal skills and attention to detail to ensure the confidentiality and accuracy of the information processed.
My duties and responsibilities
as an HR and Payroll Administrative Assistant in a branch office
Human Resources I am involved in the administrative follow-up of the branch's employees, in liaison with the operating teams.
- I take care of hiring formalities (declarations, employment contracts, health insurance)
- I keep track of workplace accidents, medical check-ups and leave,
- I follow disciplinary procedures and termination of employment contracts
Payroll I collect, check and process the elements that make up the remuneration of the agency's employees.
- I prepare and enter payroll data for my area,
- I collect, record and check variable payroll data (absences, clocking in and out, overtime and extra hours).
- I check and validate pay slips and related closing statements
Agency administration Administrative tasks: in support of the manager, I assist with the broader tasks required for the smooth running of the branch.
- I manage physical and telephone reception
- I process and write letters
- Informing employees
- I keep track of agendas and prepare the organization of meetings
My manager's vision by Onet
My core competencies
Know-how
Versatility : I can handle several assignments at the same time and prioritize them.
Communicating: I welcome and exchange ideas with the agency's staff on a daily basis, making myself available and ready to listen.
Respecting processes and deadlines: I contribute to the management and administrative follow-up of personnel and carry out the corresponding formalities.
Know-how
- good listener, rigorous, organized, autonomous,
- ability to manage priorities,
- sense of responsibility, discretion, confidentiality,
- good interpersonal skills, teamwork, teaching skills
The advantages of my job
Versatility : my missions are varied and challenging
Human : I'm in constant contact with employees from the moment they join the company.
Consulting : I support employees and managers on a daily basis
How do I get to be an HR/payroll administrative assistant in an agency?
To become an HR/payroll administrative assistant in an agency, you need to follow the right career path and acquire the skills that are essential for the job. Although a high school diploma is often enough to get started, additional qualifications orexperience in administrative management or human resources are a real asset to success in this position.
Which diploma would enable me to work as an HR/payroll administrative assistant in an agency?
- BAC STMG
- BTS or DUT in law or management
- Bachelor's degree in economics, management, law
- Professional degree in human resources management
- Bachelor HR
- Other HR training
In conclusion, the job of HR/payroll administrative assistant in a branch offers an interesting opportunity for those with a baccalaureate level who wish to move into personnel administration. Relying on a sound knowledge of employment contracts and pay slips, HR assistants play an essential role in organizing assignments within the HR department. Their good interpersonal skills and ability to manage administrative responsibilities make them key players in the circulation of information and the day-to-day management of human resources.
My career prospects
- Human resources jobs: HR project manager, payroll manager, recruitment manager
- Finance and accounting professions: administrative manager
- Operations professions: operations manager
I'm applying!
Job offers - HR / Payroll administrative assistant in agency
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